Admin Assistant (Inventory Control) Dairy

Level: Skilled Worker/Junior Management Reports To: Inventory Controller

Purpose of the Role:

As an integral member of our team, you will play a crucial role in maintaining the accuracy and efficiency of our finished goods inventory. This involves a blend of computer-based stock control and hands-on physical stock checks in our cold storage facility. Your attention to detail and accuracy will directly impact our company’s profitability.

Key Responsibilities:

• Inventory Management:
  • Daily monitoring and reconciliation of finished goods stock levels across multiple systems (Cquential, SAP, Business Central).
  • Proactive identification and resolution of stock count variances, collaborating effectively with Production and Accounting departments.
  • Conduct regular stock takes (daily, weekly, monthly), including physical checks in the cold storage environment.
  • Efficient processing of stock transfers within SAP and Business Central.
  • Expert management of transactions within the Cquential stock control software.
  • Daily review of finished goods stock reports, promptly addressing any discrepancies.
  • Active participation in the investigation of production variances.
• Administrative Support:
  • Provide efficient administrative support to the Distribution Center (DC) as needed.
• Compliance:
  • Uphold company values, vision, and leadership competencies, embodying “The company Way.”

Qualifications and Experience:

• Proven experience in administration, accounting, inventory control, or a related warehouse environment.
• Exceptional attention to detail, a methodical approach, and strong analytical and problem-solving skills.
• Excellent written and verbal communication skills and advanced numeracy skills.
• Intermediate proficiency in MS Excel; experience with SAP or MS Business Central is highly desirable.
• Ability to work both independently and collaboratively within a team.

Preferred Skills:

• Experience with WMS (Warehouse Management System) integration.

Working Conditions:

• Head office location in the picturesque KZN.
• Occasional weekend/public holiday work may be required.
• Work will involve time spent in a cold storage environment.

Key Performance Indicators (KPIs):

• Accuracy of stock counts and reconciliation.
• Timeliness of stock transfer processing.
• Efficiency in resolving inventory discrepancies.
• Overall contribution to inventory control accuracy and efficiency.

Barriers to Success:

• Lack of attention to detail and accuracy.
• Insufficient computer skills, particularly in Excel, SAP, or Business Central.
• Inability to work effectively both independently and as part of a team.