Description
Admin Assistant (Inventory Control) Dairy
Level: Skilled Worker/Junior Management Reports To: Inventory Controller
Purpose of the Role:
As an integral member of our team, you will play a crucial role in maintaining the accuracy and efficiency of our finished goods inventory. This involves a blend of computer-based stock control and hands-on physical stock checks in our cold storage facility. Your attention to detail and accuracy will directly impact our company’s profitability.
Key Responsibilities:
- Inventory Management:
- Daily monitoring and reconciliation of finished goods stock levels across multiple systems (Cquential, SAP, Business Central).
- Proactive identification and resolution of stock count variances, collaborating effectively with Production and Accounting departments.
- Conduct regular stock takes (daily, weekly, monthly), including physical checks in the cold storage environment.
- Efficient processing of stock transfers within SAP and Business Central.
- Expert management of transactions within the Cquential stock control software.
- Daily review of finished goods stock reports, promptly addressing any discrepancies.
- Active participation in the investigation of production variances.
- Administrative Support:
- Provide efficient administrative support to the Distribution Center (DC) as needed.
- Compliance:
- Uphold company values, vision, and leadership competencies, embodying “The company Way.”
Qualifications and Experience:
- Proven experience in administration, accounting, inventory control, or a related warehouse environment.
- Exceptional attention to detail, a methodical approach, and strong analytical and problem-solving skills.
- Excellent written and verbal communication skills and advanced numeracy skills.
- Intermediate proficiency in MS Excel; experience with SAP or MS Business Central is highly desirable.
- Ability to work both independently and collaboratively within a team.
Preferred Skills:
- Experience with WMS (Warehouse Management System) integration.
Working Conditions:
- Head office location in the picturesque KZN.
- Occasional weekend/public holiday work may be required.
- Work will involve time spent in a cold storage environment.
Key Performance Indicators (KPIs):
- Accuracy of stock counts and reconciliation.
- Timeliness of stock transfer processing.
- Efficiency in resolving inventory discrepancies.
- Overall contribution to inventory control accuracy and efficiency.
Barriers to Success:
- Lack of attention to detail and accuracy.
- Insufficient computer skills, particularly in Excel, SAP, or Business Central.
- Inability to work effectively both independently and as part of a team.