Bookkeeper required for a hotel in the KZN Midlands R13,000

Bookkeeper Job Summary

Position Description: Bookkeeper

Basic Function: The bookkeeper position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Principal Accountabilities:

 Pay supplier invoices in a timely manner

 Take all reasonable discounts on supplier invoices

 Pay any debt as it comes due for payment

 Monitor debt levels and compliance with debt covenants

 VAT returns

 Ensure that receivables are collected promptly

 Record cash receipts and make bank deposits

 Conduct a monthly reconciliation of every bank account

 Conduct periodic reconciliations of all accounts to ensure their accuracy

 Maintain the petty cash fund

 Issue financial statements

 Provide information to the external accountant who creates the company’s financial statements

 Assemble information for external auditors for the annual audit

 Calculate and issue financial analysis of the financial statements

 Maintain an orderly accounting filing system

 Maintain the chart of accounts

 Maintain the annual budget

 Calculate variances from the budget and report significant issues to management

 Comply with statutory government reporting requirements

 Provide clerical and administrative support to management as requested

 Applies principles of accounting to analyze financial information and prepare financial reports.

 Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.

 Analyzes financial information detailing assets, liabilities, and capital, and prepares balance sheet, profit and loss statement, and other reports to summarize current and projected company financial position, using calculator or computer.

 Audits contracts, orders, and vouchers, and prepares reports to substantiate individual transactions prior to settlement.

 May establish, modify, document, and coordinate implementation of accounting and accounting control procedures.

 May devise and implement manual or computer-based system for general accounting.

 May direct and coordinate activities of other accountants and clerical workers performing accounting and bookkeeping tasks