Purchasing & Procurement Manager – Luxury Safari Lodge (Sabi Sand / Kruger Region)

Overview
A leading luxury safari lodge in the Sabi Sand/Kruger region is seeking an experienced Purchasing & Procurement Manager to oversee all procurement, purchasing, and stock management functions across a multi‑lodge operation. This role is central to ensuring the seamless sourcing of quality goods and services that directly support an exceptional guest experience.

The position requires a hands‑on, detail‑driven, solutions‑focused leader who can balance daily operational demands with strategic procurement planning in a remote bush environment. As Head of Department, the successful candidate will uphold company policies, drive cost efficiencies, maintain supplier integrity, and support profitability in line with approved budgets.

Key Responsibilities

Procurement Leadership & Compliance

• Implement and uphold company procurement policies, procedures, and ethical standards.
• Ensure all purchasing activities comply with internal controls and audit requirements.
• Provide guidance on procurement best practices, supplier selection, and cost‑control measures.
• Continuously review and refine procurement strategies to improve efficiency and reduce costs.
• Draft, review, and manage supplier contracts in line with company requirements.

Supplier & Stakeholder Management

• Build and maintain strong supplier relationships to ensure consistent service delivery.
• Resolve supplier issues proactively and professionally.
• Oversee credit applications and maintain accurate supplier records.

Purchasing Operations

• Manage the end‑to‑end purchasing process, ensuring timely ordering and delivery of goods.
• Anticipate operational needs and ensure uninterrupted supply of critical items.
• Oversee stock management processes to minimise wastage, shrinkage, and overstocking.
• Coordinate and supervise monthly stock takes with accuracy and accountability.
• Lead, mentor, and develop the stores team, providing ongoing performance feedback.

Financial Management & Reporting

• Prepare and manage procurement budgets aligned with operational requirements.
• Monitor expenditure and identify opportunities for cost savings and efficiency improvements.
• Produce accurate monthly reports on procurement, stock, and cost performance.
• Drive the implementation of cost‑control and cost‑reduction initiatives.

Store Oversight

Responsible for the management and control of the following stores:

• Frozen, fresh, dry goods and perishables
• Consumables
• Printing and stationery
• Maintenance (tools, consumables, gas, petrol, diesel)
• Beverages
• Chemicals
• Operating equipment

Qualifications & Experience

• Minimum 5 years’ experience in a purchasing/procurement role, preferably within hospitality.
• Strong computer literacy: Excel, Word, Outlook, Internet, PowerPoint, Sage X3.
• HMS Infor experience advantageous.
• Strong numerical and analytical skills with budgeting experience.
• Excellent command of English (written and verbal).

Behaviours & Competencies

• Passion for people, service excellence, and high‑end hospitality standards.
• Excellent organisational and administrative skills with strong prioritisation ability.
• Clear, confident communicator.
• Hands‑on, proactive, and solutions‑driven approach.
• Willingness to work long and flexible hours when required.
• Strong interpersonal skills with cultural sensitivity and patience.
• High level of accountability, ownership, and pride in work.
• Exceptional attention to detail and accuracy.
• Adaptable mindset suited to remote bush living.
• Professional presentation and high personal hygiene standards.
• Positive attitude, resilience, and a collaborative spirit.

Package & Benefits

• Permanent employment
• Basic monthly salary: R27 000
• Live‑in, basic furnished accommodation (possible sharing)
• R2 514 food allowance at Stores (in addition to salary)
• Medical Aid – 50% company contribution (after successful 3‑month probation)
• Pension Fund – 50% company contribution (after successful 3‑month probation)
• Share of gratuities (upon lodge reopening in 2027)
• 1% company revenue gratuity (upon lodge reopening in 2027)
• 20 bed nights per year for family and friends at a discounted rate (from 2027)
• 2 complimentary gym memberships (after 3‑month probation)
• Leave cycle: 4 weeks on / 2 weeks off